Disclaimer: We currently do not have funding for this position. The position has been posted in anticipation of securing funding, which we expect will soon be available, and this disclaimer will be removed once funding has been secured. Please keep this in mind during the application process.

The Role

AHADI is looking for ambitious people who are inspired to make a positive impact in the realm of global public health by bringing people together with a shared purpose -- to eradicate malaria. This position will entail working with diverse members of a professional association, the Applied Malaria Modeling Network (AMMnet), supporting these members with organizational activities, and ensuring the strategic vision and mission of AMMnet are carried out. AMMnet is a professional association that connects malaria modelers, data analysts and partners and facilitates knowledge exchange with the goal of improving the quality of analytical support offered to malaria programs and advancing general malaria research.

The Program Administrator will work as one of the AMMnet Secretariat team to collaboratively administer, facilitate, and support AMMnet activities, reporting to the AMMnet Senior Program Administrator. The AMMnet Secretariat team at AHADI manages administrative and operational aspects of AMMnet under the strategic leadership of AMMnet’s Board and membership.

We are looking for an AMMnet Program Administrator with strong organizational skills, a keen curiosity, and a proactive approach to solving problems. The successful candidate should be a self-starter with a propensity to organize people and activities and must be able to communicate clearly, professionally, and warmly with a diverse group of stakeholders. Experience working with nonprofit organizations, professional associations, or community groups is preferred but not required.

AHADI is a values-driven organization where our team members care deeply about enabling self-reliance in public health analytics in Africa. We believe that using analytics and systems thinking to design systems level solutions are essential for reducing disease burden, and we embrace our role of working for countries. AHADI is committed to creating an open and collaborative workplace where all can learn and thrive.

Responsibilities

The Program Administrator will manage day-to-day operations of AMMnet. AMMnet is a fast-growing global professional association with a community-oriented and inclusive vision, comprised of 1600+ members of diverse disciplines, career stages, institution types, and nationalities. Most AMMnet activities are carried out by volunteers passionate about this vision. In addition to the Program Administrator’s operational responsibilities, it is therefore also essential that the Program Administrator engage, encourage, and support members as they lead AMMnet activities. The Junior Administrator should be comfortable navigating ambiguity, taking initiative, and adapting flexibly to AMMnet’s needs.

Primary responsibilities include:

• Project management: Manages day-to-day operations for cross-functional teams, keeps teams on task and ensures projects and activities are completed on time. Manages cross-team meetings, agendas, minutes, project plans, and retrospectives.
• Grants management: Works with stakeholders to write calls for proposals, implements application processes, manages proposal review process, manages disbursement of funds and financial reporting of grantees
• Virtual events: Works with stakeholders to set up and facilitate virtual events, manages event logistics including communications and technical needs, provides post reporting.
• In-person events: Supports stakeholders to organize scientific program, supports operational needs for event, including space, technical needs, registration, and any other administrative needs to facilitate event
• Communications: Works with Secretariat, Board, Committees, task forces, and subgroups to identify and disseminate content relevant to AMMnet, including but not limited to newsletters, emails and social media. Manages AMMnet membership database and handles AMMnet official email in collaboration with the Secretariat team
• Process improvement: Monitors activity and identifies tools to implement initiatives more efficiently and effectively
• Finance and reporting: Supports leadership in preparing and submitting required reports for budgets, expenses, financial compliance, and other business-related areas


Other responsibilities may include:

• Other job duties as assigned

Minimum Qualifications

• Bachelor’s degree in Business Administration or other comparable field; or equivalent professional experience
• 2+ years’ work experience in organizational administration
• Experience working with or supporting teams in Africa

Preferred Qualifications

• Experience working with nonprofit organizations, professional associations, or community groups
• Experience working with people of diverse nationalities
• Experience coordinating committees and helping to build consensus
• Experience with grants management

Minimum Competencies

• Professional proficiency in English
• Professional proficiency in at least one of French, Portuguese, Swahili, or Arabic
• Proficiency with standard office platforms (Google Suite, Microsoft Office, Dropbox, etc.) as well as digital collaboration tools (Zoom, etc.)
• Strong written and verbal communications skills
• Strong organizational skills
• Excellent attention to detail
• Ability to navigate cross-cultural contexts with professionalism
• Ability to work independently and take initiative
• Ability to work productively as part of a team
• Ability to effectively deliver outputs and collaborate with team members in a remote, distributed working environment
• Ability to work occasional extended hours to meet a deadline

Preferred Competencies

• Professional proficiency in French
• Proficiency with financial systems and/or procurement tools
• Ability to analyze and improve operational processes for efficiency, such as identifying automation opportunities for repetitive tasks

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful reference checks and availability of funding.

Inclusion Statement

AHADI is committed to a policy of equal employment opportunity and does not discriminate in the terms, conditions, or privileges of employment or fair treatment on account of race, age, sex, national origin, religion, or disability or otherwise as may be prohibited by law.

Women and other underrepresented minorities in the field of public health analytics are especially encouraged to apply.

Applying

Apply for this role by submitting a cover letter and CV to careers@appliedhealthanalytics.org or through the form below. Cover letters and CVs are accepted in any language. Templates for putting together an effective CV (English, French) and cover letter (English, French) are available for download. Guidance for interviews is also available for download in English and French.

If selected for interview, candidates are welcome to interview in their preferred language. Please indicate your language of choice beforehand so we can accommodate any translation needs.

Candidates with visual and/or hearing impairments will be accommodated during the interview process, and if hired, during employment. Please indicate during the interview scheduling process what accommodations you will require.